Managing access to topics and assessment folders | Questionmark

Managing access to topics and assessment folders

Applies to the following products: 
Questionmark OnDemand
Questionmark OnPremise

On this screen, you can:

Assigning access to a topic

To assign an administrator access to a topic:

  1. Click the Topics tab.
  2. Click Add.
  3. Select an administrator by ticking the checkbox to the left of the administrator.
  4. In the Roles pane, select the role assigned to the administrator by ticking the checkbox to the left of the role.
  5. In the Topics pane, select the topics to which you want to give the administrator access by ticking the checkbox to the left of those topics.
  6. Select Include all sub-items to give the administrator access to all of a topic's subtopics and the questions contained within those subtopics.
    • If this option isn't selected, the administrator will only have access to that individual topic's questions, i.e., they won't have access to a topic's subtopics and the questions contained within those subtopics.
    • New subtopics automatically inherit existing access permissions for parent subtopics/assessment folders.
  7. Click Add.
  8. Click Done to return to the Manage access screen. 

The administrator's new access permission now appears in the Topics tab on the Manage access screen. This tabs displays the administrator, the roles assigned to the administrator, the topics to which they have access, and whether all subitems are included.

When access permission for a parent topic is created, any previous permission for subtopics or assessment subfolders are deleted.

Removing access to a topic

To delete an administrator's access to a topic (and all its sub-items, if selected):

  1. From the list of administrator in the Users pane, select an administrator by ticking the checkbox to the left of the administrator.
  2. Click Delete.
  3. Click OK to delete the administrator's access to the topic, or click Cancel to abort the deletion.

Assigning access to an assessment folder

To assign an administrator access to an assessment folder:

  1. Click the Assessments tab.
  2. Click Add.
  3. Select an administrator by ticking the checkbox to the left of the administrator.
  4. In the Roles pane, select the role corresponding to that administrator by ticking the checkbox to the left of the role.
  5. In the Assessments pane, select the assessment folders to which you want to give the administrator access by ticking the checkbox to the left of those assessment folders.
  6. Select Include all sub-items to give the administrator access to all of an assessment folder's subfolders and the assessments contained within those subfolders.
    • If this option isn't selected, the administrator will only have access to that individual assessment folder's assessments, i.e., they won't have access to an assessment folder's subfolders and the assessments contained within those subfolders.
    • New assessment subfolders automatically inherit existing access permissions for parent subtopics/assessment folders.
  7. Click Add.
  8. Click Done to return to the Manage access screen. 

The administrator's new access permission now appears in the Assessments tab on the Manage access page. This list displays the name of the administrator, the roles assigned to the administrator, the assessments to which they have access, and whether all sub-items are included.

When access permission for a parent topic or assessment folder is created, any previous permission for subtopics or assessment subfolders are deleted.

Removing access to an assessment folder

To delete an administrator's access to an assessment folder (and all its sub-items if selected):

  1. From the list of administrator in the Users pane, select an administrator by ticking the checkbox to the left of the administrator.
  2. Click Delete.
  3. Click OK to delete the administrator's access to the assessment folder or Cancel to abort the deletion.